Manage Recurring Events

Recurring events allow you to automatically generate multiple instances of the same event at regular intervals. This is perfect for regular training sessions, weekly leagues, or monthly tournaments.

Managing Recurrence

Recurrence settings:

1. Enable Recurrence: Toggle the “Enable Recurrence for this Event” switch

2. Select Frequency: Choose how often your event should repeat:

   • Weekly: Event repeats every week on the same day
   • Fortnightly: Event repeats every two weeks
   • Monthly: Event repeats every month on the same date

3. Configure Settings:

   • Number of recurrences: Set how many times the event should repeat (up to 99 times)
   • Days prior for event creation: Choose how many days before each occurrence the event should be automatically created

Recurrence Preview

Once configured, you’ll see a preview table showing:

• The sequence number of each occurrence
• The exact date for each recurring event instance

This preview helps you verify the schedule is correct before saving.

Managing Individual Recurring Events

Each recurring event instance can be managed independently. All child recurrences can be viewed in the “Past Event” tab.

Edit Event Details

• Update event title, description, and information for specific occurrences
• Modify event dates and times if needed
• Change venue location for particular instances
• Adjust participant limits and pricing per event

Event Settings

• Configure registration settings for each occurrence
• Set up payment options and coupons
• Manage communication preferences
• Update cancellation policies

Important Notes

• Changes to one recurring event instance don’t automatically apply to others
• Each occurrence maintains its own participant list and registration data
• You can modify or cancel individual events without affecting the entire series

Best Practices for Recurring Events

• Plan Ahead: Set appropriate lead times for event creation to give participants time to register
• Consistent Scheduling: Keep timing consistent across recurring events for participant convenience
• Regular Monitoring: Check each occurrence individually to ensure details remain accurate
• Communication: Use the series to establish routine but communicate any changes to specific instances clearly

Modifying Recurrence Settings

To change recurrence settings for future events:

1. Access the Recurring event template settings from organiser hub, event navigation
2. Modify the recurrence configuration
3. Save changes - this will apply to future occurrences only
4. Existing created events will retain their individual settings